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Hennepin County Design System

Document standards

Documents that are formatted well help users understand and use them.

Document naming, format, size, and purpose

Label documents by file type and extension. The format is "File title (file extension)."

Examples:

  • File title (PDF)
  • File title (DOC)
  • File title (DOCX)
  • File title (XLS)
  • File title (XLSX)
  • File title (PPT)

To find the file extension type, right-click on the file name and select "Properties." It will list file extension as part of "Type of file" on the "General" tab.

Include the file size for all documents and a comma after the file type.

List the size of the document only if it's at least 1 megabyte (MB). Round to the nearest MB. 1 MB = 1024 KB. Do not put spaces between the numeral and the MB.

Examples:

  • File title (PDF, 6MB)
  • File title (PDF, 11MB)

Put any description of the file after the title.

Example:

Yes: Strategic Plan 2050 executive summary (PDF, 1MB)

No: Executive summary Strategic Plan 2050 (PDF, 2MB)